July 23, 2014 at 2:10 p.m.
Policies approved by district (09/25/07)
Jay County Solid Waste District
By By MIKE SNYDER-
Will several changes in policies and procedures be enough to satisfy a state auditing agency?
Board members of the Jay County Solid Waste District hope so.
Much of the monthly board meeting, held Monday afternoon, was spent trying to fix minor procedural problems pointed out during a bi-annual audit conducted by the State Board of Accounts.
Changes recommended in the recent audit, and approved by board members, included creation of a personnel policy, a change in the payroll schedule, and a change in language in the district's annual salary ordinance regarding health insurance for the district's two employees.
District director Kay Hayes and board president Milo Miller Jr. will meet with an auditor from the board of accounts Thursday for an exit conference, or final review.
Board members Bruce Hosier, Gary Theurer, Bill Gibson, Gerald Kirby and Miller on Monday approved the personnel policy, which was borrowed in condensed form from the county's personnel policy.
Board members also OK'd changing the pay schedule for Hayes and administrative assistant Jill Hall to the 15th and final day of each month, from the current bi-weekly schedule.
The other big question of the day for the board was the addition of language regarding health insurance reimbursement for Hayes and Hall.
Both women obtained individual health insurance policies and are reimbursed by the district. Although the amounts have been discussed in past years, no formal policy or guideline was in place.
Monday, board members approved language that states the amount the district will pay for employee health insurance coverage is not to exceed the amount allowed by Jay County Commissioners monthly towards health insurance for each employee.
Language requiring proof of valid coverage prior to reimbursement was also added into the district's salary ordinance.
Hayes' policy is $383 per month, while Hall's is $331 per month.
Jay County currently allows $446 per employee per month towards the cost of health coverage.
The state auditor had also requested language be added regarding payment of volunteer groups to staff drop-off recycling trailers, but Kirby balked, saying he believed the district needed to retain the flexibility to pay groups at varying levels.
Kirby and Hosier suggested that Hayes and Miller clarify the issue with the auditor on Thursday.
Also Monday, board members learned that income for August was the highest single-month amount since the creation of the district in mid-2002.
The district's revenue is generated through a district tipping fee of $1.25 per ton collected on trash deposited in the Jay County Landfill.
A total of 32,489 tons of trash went into the landfill in August, generating $40,206 in revenue for the district.
Board members approved $16,837.20 in claims Monday, leaving the district with a checking account balance of $161,837.20 and investment accounts of $50,816.66.
In other business Monday, district board members:
•Heard Hayes report that the district's Citizens Advisory Committee, which met last week for the first time in several months, is recommending that the district continue paying yearly bonuses to not-for-profit groups which staff drop-off recycling sites.
The bonuses are based on the amount collected, plus a premium for improvement over prior-year totals.
•Declined to pay the cost for a permanent drop-off recycling box at the Wal-Mart Supercenter in Portland. Hayes said that the store's employees wanted to staff and maintain the recycling site as a fund-raiser for the Children's Miracle Network.
The district's policies allow only not-for-profit groups to staff the recycling sites.
•Agreed to continue the recycling box in Salamonia, which was started about six months ago. In that period, a total of 25,060 pounds of recyclable material has been collected, Hayes said.
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Board members of the Jay County Solid Waste District hope so.
Much of the monthly board meeting, held Monday afternoon, was spent trying to fix minor procedural problems pointed out during a bi-annual audit conducted by the State Board of Accounts.
Changes recommended in the recent audit, and approved by board members, included creation of a personnel policy, a change in the payroll schedule, and a change in language in the district's annual salary ordinance regarding health insurance for the district's two employees.
District director Kay Hayes and board president Milo Miller Jr. will meet with an auditor from the board of accounts Thursday for an exit conference, or final review.
Board members Bruce Hosier, Gary Theurer, Bill Gibson, Gerald Kirby and Miller on Monday approved the personnel policy, which was borrowed in condensed form from the county's personnel policy.
Board members also OK'd changing the pay schedule for Hayes and administrative assistant Jill Hall to the 15th and final day of each month, from the current bi-weekly schedule.
The other big question of the day for the board was the addition of language regarding health insurance reimbursement for Hayes and Hall.
Both women obtained individual health insurance policies and are reimbursed by the district. Although the amounts have been discussed in past years, no formal policy or guideline was in place.
Monday, board members approved language that states the amount the district will pay for employee health insurance coverage is not to exceed the amount allowed by Jay County Commissioners monthly towards health insurance for each employee.
Language requiring proof of valid coverage prior to reimbursement was also added into the district's salary ordinance.
Hayes' policy is $383 per month, while Hall's is $331 per month.
Jay County currently allows $446 per employee per month towards the cost of health coverage.
The state auditor had also requested language be added regarding payment of volunteer groups to staff drop-off recycling trailers, but Kirby balked, saying he believed the district needed to retain the flexibility to pay groups at varying levels.
Kirby and Hosier suggested that Hayes and Miller clarify the issue with the auditor on Thursday.
Also Monday, board members learned that income for August was the highest single-month amount since the creation of the district in mid-2002.
The district's revenue is generated through a district tipping fee of $1.25 per ton collected on trash deposited in the Jay County Landfill.
A total of 32,489 tons of trash went into the landfill in August, generating $40,206 in revenue for the district.
Board members approved $16,837.20 in claims Monday, leaving the district with a checking account balance of $161,837.20 and investment accounts of $50,816.66.
In other business Monday, district board members:
•Heard Hayes report that the district's Citizens Advisory Committee, which met last week for the first time in several months, is recommending that the district continue paying yearly bonuses to not-for-profit groups which staff drop-off recycling sites.
The bonuses are based on the amount collected, plus a premium for improvement over prior-year totals.
•Declined to pay the cost for a permanent drop-off recycling box at the Wal-Mart Supercenter in Portland. Hayes said that the store's employees wanted to staff and maintain the recycling site as a fund-raiser for the Children's Miracle Network.
The district's policies allow only not-for-profit groups to staff the recycling sites.
•Agreed to continue the recycling box in Salamonia, which was started about six months ago. In that period, a total of 25,060 pounds of recyclable material has been collected, Hayes said.
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